Background

UNOCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. UNOCHA also ensures there is a framework within which each actor can contribute to the overall response effort.

Under the direct supervision of the International Information Management Officer, Information Management Associate – Web/Database (IMA) will be working as part of the Information Management Unit and closely collaborating with the colleagues from Coordination Support and Public Information/Reporting unit as well as with respective field offices. The IMA will be an integral part a team of the Information Management Officers, Geographic Information System (GIS) associates and ICT specialists. 

The IMA will contribute to data harmonization and comparability, data analysis, processing and visualization, database/web design, development and maintenance and improvement of reporting outputs. IMA will ensure that the quality of data produced by the Information Management Unit corresponds to the highest standards and that any data gaps are eliminated. 

In addition, IMA will provide information management support to UNOCHA clusters/sectors mainly through the maintenance of the Who does What Where (3W).

Duties and Responsibilities

Summary of key functions:

• Provision of technical support in developing and maintaining efficient and accurate information management systems;
• Provision of support in communication and information exchange with relevant stakeholders (UN Agencies, Fund, Programmes, partners etc.) to strengthen data flow and the quality of received data.

Provision of technical support in developing and maintaining efficient and accurate information management systems through: 

• Maintaining existing information management databases and systems with the collected data enabling the production of respective reports and information products;
• Working closely with staff from partner organizations to prioritize business and information needs for the purpose of conducting analysis; 
• Maintain proper workflows for the data collection, analysis, dissemination to relevant stakeholders for action; 
• Organize and maintain Ukraine section of the Humanitarian Response web platform in close collaboration with UNOCHA field office staff;
• Organize, design and carry out the evaluation and analysis of Ukraine datasets through meaningful statistical techniques;
• In close collaboration with GIS and ICT Associates and under the guidance of the supervisor, providing assistance in developing adequate databases while identifying needed equipment (software and hardware) facilitating GIS work;
• Monitoring and identifying new and emerging tools, technologies, platforms and systems, including GIS, management information systems (MIS), and database engines, to support efficient function of UNOCHA information management systems;
• Develop ad hoc analysis on demand for partner organizations.

Provision of support in communication and information exchange with relevant stakeholders (UN Agencies, Fund, Programmes, partners etc) to strengthen data flow and the quality of received data through: 

• Assistance in creating a network of professional information management specialists from all partner bodies/agencies establishing a forum/platform for data sharing, exchanging, standardization, processing and analysis;
• Actively networking with relevant stakeholders and establishing contacts with new arriving IM staff in other Agencies for keeping up-to-date contact lists and facilitate working process;
• Simplify communication and collaboration processes by using new emerging tools to convey messages/data that are easy to understand by different audiences.

Perform other duties as required by the Unit

Impact of Results 

The key results have an impact on the efficiency of Information Management Unit and UNOCHA office in Ukraine. Effective data management together with accurate analysis, visualization and presentation of information strengthens the capacity of UNOCHA Information Management products (including but not limited to maps and infographics), promote unified and high-level data standards among UN agencies, contribute in improving office day-to-day information flow.

Competencies

Professionalism: Possesses strong technical and analytical skills in the area of information management; demonstrates problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; shows ability to conduct data collection using various methods; has conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases; Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities 

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Client Orientation: Demonstrates a client-oriented approach, high sense of responsibility, courtesy, and tact; consistently approaches work with energy and a positive, constructive attitude

Demonstrates commitment to the UN’s mission, vision and values

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Job/Technical Knowledge: Comprehensive knowledge of information technology and its application in work assignments; deep knowledge of need assessment, information management, and capacity development related to information management; keeps abreast of new developments in area of the professional discipline of information management and systems

Knowledge Management and Learning: Shares knowledge and experience; actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills 

Leadership and Self-Management: Focuses on result for the client and responds positively to feedback; consistently approaches work with energy and a positive, constructive attitude; remains calm, in control and good humored even under pressure; demonstrates openness to change and ability to manage complexities.

Required Skills and Experience

Education:

• Secondary Education is required. 
• University degree in Information Management/information systems, Computer Science or any other related to the post description field is desired, but not a requirement.

Experience:

• 6 years or 3 years (with Bachelor degree) of progressively responsible experience in information management (Database development, web designing, information systems, web management, database management) or relevant field are required;
• Advanced technical skills in Excel, Adobe InDesign, Adobe Illustrator, MS Access and similar programs are highly desired;
• Familiarity with the UN system (especially Information Management area) and previous experience with a multilateral or international organization will be an asset. 

Language Requirements:

• Fluency in English, Ukrainian and Russian is required.

Disclaimer

Important applicant information

All posts in the GS/NO categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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