OCHA в Україні оголошує конкурс на заміщення вакансії National Information Management Officer. Дедлайн - 21 лютого 2019 р. (далі - англ.).
The National Information Management Officer works under direct supervision of the International Information Management Officer (P-3), supporting the information management activities of the UN OCHA Office in Ukraine. The National Information Management Officer will support the establishment of the Ukraine Integrated Information Management and Monitoring Unit (UKRIMMU) to ensure smooth facilitation of humanitarian and development information exchange, monitoring and the promotion of data and information standards. S/he will also be responsible for providing information management coordination support to cluster partners working in Ukraine.
Duties and Responsibilities
Summary of key functions:
- Implementation of Information Management systems and strategies;
- Support to establishment and operation of UKRIMMU;
- Support to Information Management database development and data analysis;
- Effective functioning of UN OCHA Office in Ukraine software packages;
- Facilitation of knowledge building and inter-cluster knowledge sharing.
Key Responsibilities in areas of Preparedness and Emergency response:
- Manages information to support UN OCHA and the United Nations system, as well as partner organizations to establish and facilitate robust information management system to prevent, mitigate, manage, and recover from humanitarian emergencies;
- Provides support and implementation of strategic and technical approach to managing information in humanitarian and development programme cycles, including supporting common information processes, collection of sex and age disaggregated data, needs assessments, strategic planning, resource mobilization, implementation and monitoring;
- Develops and maintains humanitarian and development information management applications including, Who-does-What-Where datasets, common operational datasets, contacts information, and online platforms;
- Engages with counterparts in government to ensure that information activities are consistent with national standards and practices, coordinated and, wherever possible, integrated;
- Develops strong links with information management focal points in other organizations to help clusters to identify their priority information requirements and to promote coordination and information sharing among organizations;
- Maintains the primary data and information elements that are required internally and externally to support inter-cluster coordination and humanitarian decision-making;
- Supports strategic and operational decision-making by collecting, processing, analyzing data and information and presenting it in the format most useful for analysis (e.g. reports, maps);
- Supports development of monitoring framework which includes the Humanitarian Programme Cycle (HPC), United Nations Partnership Framework (UNPF) and other related activities to guide the work on the Humanitarian Development Nexus/New way of working/Collective Outcomes;
- Provides graphics/design support for various presentations, as well as the layout of reports, and development of high quality visual products (typically these are: Infographics, maps, tables, graphs, photos);
- Assists with the development and perform maintenance tasks for humanitarian web platforms in Ukraine;
- Provides design and development support to databases, spreadsheets and other data tools: understand, document and ensure the quality of high value humanitarian and development data for accuracy, consistency and comparability;
- Supports data preparedness activities in support of UN OCHA’s response preparedness and contingency planning efforts;
- Establishes and maintains an information network at the national level to facilitate the open exchanges of humanitarian and development information, the promotion of data standards, common platforms and information sharing protocols, in particular those developed and endorsed by the Inter-Agency Standing Committee;
- Supports technical staff in the development of templates, applications to support the collection and processing of context specific humanitarian and development data (e.g.: affected population, displaced populations, demographic and vulnerability data, results of common rapid needs assessment etc.);
- Supports the advocacy, communication and reporting functions of the UN OCHA Office through the collection, processing, storage and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations;
- As required, organizes and maintains UN OCHA’s internal file and contact management systems;
- In collaboration with the Information Services Section (ISS) and the Field Information Services Section (FISS), applies global information management standards, policies and procedures to support related activities within the Office;
- If required, deploys for a period of several weeks to affected regions in Ukraine to assist the set-up of emergency information management structures and tools;
- Maintains a catalogue of coordination and development products, including meeting schedules, contact lists and related information products;
- Any other related tasks as required by UN OCHA.
Impact of Results
The key results have an impact on the overall efficiency of the UN OCHA Office in Ukraine including improved business results and client services. Forward-looking Information Management Officer has an impact on the organization of office management, knowledge sharing, and information provision.
- Demonstrates integrity by modeling the UN’s values and ethical standards;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Building Strategic Partnerships
Level 1.1: Maintaining information and databases:
- Analyzes general information and selects materials in support of partnership building initiatives.
Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis:
- Researches best practices and poses new, more effective ways of doing things.
Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures:
- Understands the main processes and methods of work regarding to the position;
- Identifies new and better approaches to work processes and incorporates same in own work;
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
- Demonstrates good knowledge of information technology and applies it in work assignments.
Promoting Organizational Change and Development
Level 1.1: Presentation of information on best practices in organizational change:
- Demonstrates ability to identify problems and proposes solutions.
Strategic Alignment of Management Practice (HQ & RSCs)
Level 1.1: Collecting information, identifying best practice:
- Gathers information on best practices in the relevant management practice in his/her area of responsibility.
Design and Implementation of Management Systems
Level 1.1: Data gathering and implementation of management systems:
- Demonstrates a practical knowledge of databases and other information management systems and best technology practices.
Level 1.1: Maintains effective client relationships:
- Reports to internal and external clients in a timely and appropriate fashion;
- Organizes and prioritizes work schedule to meet client needs and deadlines.
Promoting Accountability and Results-Based Management
Level 1.1: Gathering and disseminating information:
- Gathers and disseminates information on best practice in accountability and results-based management systems.
- Speaks and writes clearly and effectively;
- Listens to others, correctly interprets messages from others and responds appropriately;
- Asks questions to clarify, and exhibits interest in having two-way communication;
- Tailors language, tone, style and format to match the audience;
- Demonstrates openness in sharing information and keeping people informed.
- Client Orientation:
- Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view;
- Establishes and maintains productive partnerships with clients by gaining their trust and respect;
- Identifies clients’ needs and matches them to appropriate solutions;
- Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
- Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
- Keeps abreast of available technology;
- Understands applicability and limitations of technology to the work of the office;
- Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology.
Required Skills and Experience
- Advanced university degree (Master’s degree or equivalent) in information systems, information science, engineering, disaster and emergency management, or related area is required. Bachelor`s degree with 2 additional years of relevant experience can be accepted in lieu of Master’s degree.
- Up to two years of progressively responsible experience in managing geographic information systems or related field including experience with ArcGIS, MapInfo or other GIS tools;
- Experience of support to management of hardware and software platforms, knowledge of Windows-based packages/applications, and database development is an advantage;
- Knowledge of Drupal, PHP, ASP programming and format encoding is an advantage;
- Experience in graphic design, multimedia and products branding an advantage;
- Experience in the design and development of surveys, including user requirements, form design, survey implementation, data entry, cleaning and analysis an advantage.
- Fluent written and spoken English, Ukrainian and Russian.
If you wish to apply for this or other positions, please visit UNDP website, section jobs and apply only:
DEADLINE FOR APPLICATIONS IS 21 February 2019.