Форум НДО в Україні шукає асистента. Дедлайн - 23 березня 2017 р.

Ukraine NGO Forum is a membership organization that came into existence as a joint coordination, information sharing, advocacy and capacity building platform that encompass international as well as national NGO’s.

General guidance

Under the general supervision of the Director of Ukraine NGO Forum and senior program staff Office Assistant supports office workflow, logistic support of the events, support with procurement, and coordination of the services to members.

 RESPONSIBILITIES and MAIN TASKS

◾ Participate in the organization of trainings and events, including correspondence with participants, logistic company, printing of materials, etc.
◾ Support office events and meetings
◾ Be responsible for verifying and archiving all finance, HR and administrative documents related to office base according to Ukraine NGO Forum procedures
◾ Record minutes of meetings when asked by superiors
◾ Schedule meetings of members in the office
◾ Ensure proper filing of documents needed for procurement of goods or services
◾ Monitor due dates for payments of contracts
◾ Make purchases/procurements for the office
◾ Support with common services for members, organize the process, find needed provider
◾ Translate some urgent documents if needed
◾ Arrange travel for the staff and participants of trainings
◾ Other duties assigned by supervisors

QUALIFICATIONS

Mandatory requirements

✔ Language Skills: advanced level of Ukrainian, Russian and English (speaking/reading/writing).
✔ Education Degree: University degree in Administration or related field
✔ Work experience: minimum 1 year experience in a similar position (preferred)
✔ Computer skills: excellent in Excel, Good knowledge of other MS office software including Word and Exel.
✔ Other: Good time management and logistic skills, tema worker and service oriented 

Assets

 Interest:

▪ Work in NGO sector

▪ Management / Capacity Building
 Personality

▪ Honest and trustworthy
▪ Reliable, rigorous, well organized, service oriented and patient
▪ Able to take initiative to deal with difficulties encountered in daily work
▪ Able to adapt or change priorities according to the changing situation within a mission or the organization itself
▪ Autonomous, hard worker
▪ Able to manage stress and pressure
▪ Able and willing to learn to extend his/her scope of work
▪ Able to manage the priorities

CONDITIONS

Starting date: as soon as possible

Duration: 3 months with extension, two month’s probation period

Location: Kyiv with possible travels to Eastern Ukraine (up to 20%)

Working days: Monday to Friday

HOW TO APPLY?

Interested candidates should submit their CV and cover letter.

Applications should be sent before March 23th, 2017 to: [email protected]

The position must be clearly indicated on the application. Only candidates who meet the selection criteria will be contacted.