Practice Area - Job Family: Management - PROGRAMME ASSISTANT

Contract Duration: 1 Year with possibility of extension

Deadline for applications: 10 August 2016 (Midnight, New York, USA).

Purpose:  Provides effective programme support services.

Reporting structure and partners:  Reports to Monitoring and Evaluation Analyst (RBM).  Works in close collaboration with the operations, programme and project teams in the CO to exchange information and support programme delivery. 

Duties and Responsibilities 

1. Provides effective support to oversight of the CO programme through:

• Consolidating information and keeping track of project and pipeline status, consolidating status reports and projection of unutilized funds, operational financial closure of projects;
• Provides support to M&E Analyst application of RBM tools and preparation of management target progress reports, monitoring of IWPs, consolidation of information for annual reporting (ROAR) and periodic reporting to donors;
• Applying established mechanisms to track use of RBM tools and maintenance of RBM database;
• Entering agreements/addendums in database, monitoring of signed agreements, notification of upcoming milestones, reporting requirements, etc.;
• Keeping track and consolidating records of partnership agreements (MOUs, LOAs, other framework agreements);
• Presenting required information for audit of DIM projects;
• Performs vendor approval in ATLAS.

2. Provides administrative support to the Programme Management Unit through:

• Preparation of non-PO vouchers for development projects;
• Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas. Making budget check for requisitions, POs and vouchers.

3. Supports resource mobilization through:

• Review of contributions agreement, managing contributions in Atlas.

4. Supports facilitation of knowledge building and knowledge sharing in the CO through:

• Participation in the trainings for the operations/ projects staff on programme;
• Contributions to knowledge networks and communities of practice.

Competencies

Core

Innovation: Ability to make new and useful ideas work;

Leadership: Ability to persuade others to follow;

People Management: Ability to improve performance and satisfaction;

Communication: Ability to listen, adapt, persuade and transform;

Delivery: Ability to get things done.

Technical/Functional

Primary

• Operational Efficiency: Ability to identify and execute opportunities to improve operational efficiency;
• Quality Assurance: Ability to perform administrative and procedural activities to insure that quality requirements and goals are fulfilled;
• Data Management: Ability to set goals and indicators and to interpret and synthesize results into usable information to inform policy, strategy, and/or action.

Secondary

• Knowledge Management: Ability to efficiently handle and share information and knowledge;
• Team Building: Ability to work effectively with diverse groups of professionals towards common goals.
• Required Skills and Experience

Education:

• Secondary Education preferably with specialized certification in Accounting and Finance;
• University Degree in Business or Public Administration, Economics, Political Sciences and Socal Sciences would be desirable, but it is not a requirement.

Experience:

• 5 years of relevant administrative or programme experience is required at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

• Fluency in English and Ukrainian.

Deadline for applications is 10 August 2016 (Midnight, New York, USA).

In order to apply for this or other UNDP vacancies please visit UNDP website, section Jobs and apply online before the deadline: https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=5024 

Only applications submitted through UNDP website will be considered.