Under the overall supervision of the IOM Ukraine Chief of Mission and the direct supervision of the Operations Coordinator, the successful candidate will work to ensure the effective overall implementation of programme activities, supports to the US Refugee Admission Programme (USRAP) and other resettlement programmes.

Core Functions / Responsibilities:

• Maintain USRAP departure statistics, prepare and analyse such statistical data to assist senior management with preparation of departure projections.
• Monitor bookings and maintain inventory of seats obtained, and alert the Operation Coordinator of any potential underutilization or overbooking. Make proposals to the Operations Coordinator for improving the efficiency and delivery of process.
• Provide projections of future seat requirements based on analysis of data.
• Maintain liaison with the airlines for fare agreements, block bookings and passenger name lists. Liaise with the Resettlement and Movement Management Division as needed to make sure all movement options are available to meet resettlement needs.
• Assign proflight numbers, create SAR’s, create movements and reservations and complete movements in MiMOSA, send advanced booking notifications, domestic bookings, nominal roll and departure notification strings for all US departures.
• Ensure that all medical staff understand and comply with departure procedures and provide them with information on passengers as needed.
• Verify airlines’ invoices with regard to correctness of air tariffs, routings, passenger breakdowns, schedules and currency conversions, prepare payment requests for the tickets purchased, ensure all payments are properly reflected in I-Gator.
• Maintain necessary documents and correspondence for all flights and ensure that information pertaining to flights is retained and tracked in a comprehensive filing system.
• Keep other IOM offices at the embarkation ports, ports of entry and transit locations informed of all scheduled flights (including departures, cancelations, re-bookings etc.).
• Maintain working relationship with IOM New York (providing flight information, sending promissory notes, responding to inquiries as requested and in coordination with the Operations Coordinator).
• Assist with travel arrangements for staff members going on official travel and for migrants.
• In co-ordination with the Operations Coordinator prepare and distribute reports for the Moscow Resettlement Support Center upon request.
• Drive IOM office vehicle(s).
• Perform such other duties as may be assigned.
• Required Qualifications and Experience 

The incumbent is expected to demonstrate the following competencies: 

• Accountability
• Client Orientation
• Continuous Learning
• Communication
• Creativity and Initiative
• Leadership and Negotiation
• Performance Management
•  Planning and Organizing
• Professionalism
• Teamwork
• Technological Awareness
• Resource Mobilization
• Operations
• Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

 A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable. 

How to apply:

 Interested candidates are invited to submit their applications on IOM Personal History Form (http://iom.org.ua/sites/default/files/personal_history_form_0.xls) to [email protected]  by 28 July 2016 at the latest, referring to this advertisement in the subject line of your message.

 Only shortlisted candidates will be contacted.

 Posting period:

From 14.07.2016 to 28.07.2016

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings 
• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks 
• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other  functional areas
  • Keeps abreast of developments in own professional area 
• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience
• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems 
• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments 
• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members 
• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions 
• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work 
• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work 
• Establishes realistic resource requirements to meet IOM needs
• Delivers on set objectives in hardship situations
• Effectively coordinates actions with other implementing partners
• Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives