Програма Розвитку ООН шукає Асистента в Проект «Зміцнення Національної ради з питань протидії туберкульозу та ВІЛ-інфекції/СНІДу в Україні». Дедлайн 3 лютого 2016 року (далі-англ.).

Position: Project Associate

Project title: Strengthening the National Council on TB and HIV_AIDs in Ukraine

Type of contract: Service Contract

Duties and Responsibilities

Under supervision of the Project Coordinator (NTHC Secretariat Coordinator), the Project Associate (NTHC Secretariat Associate) will be responsible for the following tasks.

Tasks related to general project management support:

• Provide support to Project Coordinator in overall operational management of the project and delivery of results, in accordance with the project document, work plans and agreements;
• Provide support to the Project Coordinator in timely preparation, update and implementation of project annual and detailed implementation work plans, and other related documents;
• Provide support to the Project Coordinator on the day-to-day project management for timely commencement and implementation of the project activities;
• Provide administrative support functions to facilitate the implementation of project activities, including personnel matters, attendance, travel arrangements, facilitating missions, office maintenance, procurement, contracting, communications, inventory;
• Prepare and monitor operations budget, assist in preparation of project budget and maintain necessary budgetary controls and records;
• Be responsible for the day-to-day administration of financial operations of the project in accordance with UNDP rules and regulations;
• Process payment requests and payments within the limits of the financial authorizations provided;
• Monitor expenditures and prepare accurate financial reports, including monthly and quarterly disbursement reports and financial reports for donors;
• Organize procurement processes, including preparation of RFPs/RFQs documents; ensuring timely bid opening process; ensuring proposals are received and evaluated by panels; preparing overall evaluation of the proposals, memos, CAP submission forms, etc.;
• Keep updated project inventory and assure that UNDP regulations on the equipment use, storage and proper maintenance are adhered. Assure that the project equipment transfer/disposal is being done in accordance with UNDP rules;
• Ensure arrangement of all travel, accommodation, venue and logistics for meetings, workshops and consultancies;
• Keep accurate electronic and paper filing, information and records systems;
• Liaise with UNDP Operations Centre on a variety of the operations related issues: finance, procurement and human resources;
• Ensure compliance of project business processes with UNDP Programme and Operations Policies and Procedures and UNDP Standard Operating Procedures.

Tasks related to NTHC support:

• Support preparation of the work plans of the NTHC by collecting, consolidating and agreeing of proposals received from NTHC members;
• Provide support to development of draft agendas and resolutions of NTHC meetings, collection of proposals for presentations at its meetings;
• Provide support to preparation and convening of NTHC meetings, including invitation of NTHC members and stakeholders, and take minutes of these meetings;
• Provide support to timely (at least 5−7 days before a meeting) provision of necessary information and handout materials for NTHC meetings to NTHC members and invitees, and ensure that these materials are available in English (if needed);
• Support involvement in NTHC activities of international, donor, non-governmental organizations, including those of people living with TB and HIV, MARP communities, faith-based organizations, associations of trade unions and employers, and the private business community, taking into account gender aspects;
• Support preparation and organization of meetings of stakeholders to discuss draft documents to be reviewed/considered at NTHC meetings;
• Assist in monitoring activities of the NTHC, analyzing implementation of resolutions, and providing regular feedback to NTHC members;
• Assist in providing NTHC members with information necessary to perform their functions, provide support in organization of trainings for NTHC members;
• Support the NTHC in implementing the plan on oversight of development of proposals, negotiation and implementation of programmes funded by the Global Fund;
• Ensure organization of NTHC members’ monitoring visits to regions to perform the oversight function;
• Participate in preparation of the annual NTHC activity reports;
• Provide support in ensuring effective communication between the NTHC and the regional TB and HIV/AIDS councils;
• Ensure posting the materials about NTHC and NTHC Committees’ activities at the NTHC website and other sources of information;
• Assist in maintaining records of NTHC members, NTHC policy documents and guidelines, minutes of NTHC, Committees’ and Commission meetings, Global Fund proposals and other key documents.

Tasks related to NTHC Oversight Commission and Committees support:

• Support preparation of annual work plans of the Oversight Commission and Committees by collecting, consolidating and agreeing of proposals received from Oversight Commission members;
• Prepare the draft annual Oversight Commission and Committees’ activity reports;
• Participate in preparation of analytical materials based on Oversight Commission and Committees’ activities;
• Participate in preparation of NTHC recommendations to Principal Recipients based on results of Oversight Commission activities;
• Develop draft agendas and resolutions of Oversight Commission and Committees’ meetings, and collect proposals for presentations at its meetings;
• Ensure preparation and convening of Oversight Commission and Committees’ meetings, including invitation of its members and taking minutes of the meetings;
• Ensure timely (at least 5−7 days before a meeting) provision of necessary information and handout materials for Oversight Commission and Committees’ meetings to members and invitees, and ensure that these materials are available in English (if needed);
• Monitor activities of the Oversight Commission and Committees’, analyze implementation of resolutions, and provide regular feedback to Oversight Commission and Committees’ members;
• In close cooperation with the Principal Recipients provide the Oversight Commission head and members with information necessary to perform their functions;
• Support the NTHC and the Oversight Commission in managing and using the Dashboard to perform the oversight function;
• Ensure dissemination of information about activities of the Oversight Commission and Committees’ including posting materials about Oversight Commission, Committees’ activities at the NTHC website.

If you wish to apply for this or other positions with UNDP please visit UNDP website, section jobs and apply online.

More information and application details: http://bit.ly/1JnPo8b

DEADLINE FOR APPLICATIONS IS 03/02/2016