Event and Procedure Assistant of the Ukrainian-Swiss “Medical Education Development” Project

DETAILS

Position: Event and Procedure Assistant of the Ukrainian-Swiss “Medical Education Development” project

Location: Kyiv, Ukraine

Job Type: Part time employment (50 %) (i.e. consultancy modality of work)

Reporting to: the Project Manager, Medical Education Coordinator, Finance Officer

Application deadline: 7 April 2025

SUMMARY

The Swiss Agency for Development and Cooperation (SDC) mandated the Swiss Tropical and Public Health Institute (Swiss TPH) to implement the Main Phase of the Ukrainian-Swiss Medical Education Development Project in Ukraine.
Ukraine is deploying ambitious reforms in health care and education. This desire for change is supported by several external donors including SDC. This second phase of the project focuses on Medical Education Development for the primary health care sector and the cadres of PHC workers.

In line with the ‘2030 Health Care System Development Strategy’, elaborated by the MoH and the Cabinet of Ministers of Ukraine, and embedded into the SDC Cooperation Strategy 2020 to 2023 for Ukraine, the overall goal of the Medical Education Development Project (MED) is:

Quality of healthcare services, especially on the primary care level are improved due to better medical and managerial education. As a result, primary healthcare providers are more competent, motivated for professional development and for the provision of patient-focused and safe healthcare services.

Expected outcomes are: Outcome 1: Capacities and capabilities of higher education institutions (training family doctors, family nurses, and managers) are improved and assure student-oriented education of higher quality. Outcome 2: PHC personnel have improved competencies and enhanced teamwork capabilities and thus users have more trust and satisfaction. Outcome 3: An enabling policy development and work environment for enhanced medical education and HRH is established. Educators, practitioners, and policy-makers form a learning community adopt good international practices.

In general, Phase 2 (project follow up phase) builds on the foundations that had been laid in Phase 1 (Dec 2018 to June 2023).

For more information about the MED project please visit

https://www.facebook.com/MedEduUkraine/

www.mededu.org.ua

DUTIES

Objectives and activities:

• Provide administrative support for planning and implementation of meetings, workshops, and training sessions
• Support implementation of component activities, including participant management and technical support
• Assist with on-site logistics during events
• Maintain tracking tools and create report folders
• Systematize and translate relevant project documentation
• Support monitoring and evaluation activities
• Support the development and implementation of security procedures to ensure a safe working environment
• Assist in organizing security briefings and training sessions for staff and participants
• Provide administrative support for security-related documentation, including incident reports and compliance tracking
• Coordinate access control measures and ensure adherence to security protocols during events
• Assist with on-site security logistics, including emergency preparedness and response coordination
• Support additional project activities as needed

Expected Outputs:

• Efficiently organized and well-documented events
• Complete and accurate participant and event documentation
• Well-maintained project documentation and filing systems

QUALIFICATIONS

• Last years of the studies of Masters program, Degree in organization, international relations, healthcare, or related field
• Previous experience in healthcare projects or medical education initiatives (desirable)
• Strong organizational and administrative skills
• Excellent documentation and reporting abilities
• Event management skills
• Native Ukrainian required; English writing and spoken proficiency required (at the level of B1 or higher)
• Strong teamwork and communication skills
• Ability to work independently and manage multiple tasks

APPLY

To be considered for this position, candidates must submit:

1. A detailed CV
2. A motivation letter explaining your interest in and qualifications for the position
3. Contact information for at least two professional references who can speak to your relevant experience

Please send the above information to [email protected] with “Event and Procedure Assistant Vacancy” in the subject line. Only candidates who have been selected for an interview will be contacted.

The position will be filled on a rolling basis.