Job description “Monitoring + Finance Coordinator”

Volkshilfe, founded in 1947, is a large non-profit, politically independent, non-denominational NGO based in Austria. Since 1951, Volkshilfe has been working internationally for a world of solidarity. Our international work focuses on social justice, helping people to help themselves and empowering the disadvantaged. Together with local and international partner organisations, we provide humanitarian aid in acute crises or disasters. We are committed to complying with international quality standards for humanitarian aid (SPHERE, Core Humanitarian Standard, Do No Harm approach, etc.).

Volkshilfe is looking for a “Monitoring and Finance Coordinator”, who will be based in Kiev with travels to project sites across the country and to Moldova. We seek to hire starting Mid-November/December 2024. This position is part-time: 20 h per week.

Your tasks:

Work with Ukrainian partner NGOs:

Support Volkshilfe head office in Vienna in:

• Selection (e.g. due diligence analysis) of new partner NGOs and in preparation of new project budgets
• Onboarding of new partner NGOs (incl. advising the partner NGOs on Financial Policy of Volkshilfe and donor requirements)
• Monitoring and analysis of the quarterly financial reports (from partner NGO to Volkshilfe) and other supporting documents of partner NGOs for running projects
• Organising, preparing and participating in frequent financial audits of partner NGOs

Work with Ukrainian partner NGOs:

• Capacity building on financial management and bookkeeping for Partner NGOs
• Regular inspection of partner NGOs books and guidance in order to ensure full compliance
• Screening of partner NGOs monthly statements, receipts, balances and reporting the findings to Volkshilfe Head Office
• Regular meetings with partner NGOs on financial matters (incl. visits to project sites)
• Meeting and liaising with all project staff members

General tasks:

• Support the Ukraine programme manager at head office in finalizing project proposals and budgets as well as reporting documents at partner level
• Support head office in preparing donor reports and proposals
• Assist head office in preparing and organizing visits to the Ukraine
• Any other tasks assigned by the programme manager Ukraine at head office.

YOUR PROFILE

• University degree in Finance, Accounting, Economics, or similar subjects
• Minimum 3 years of work experience as Finance Officer in the non-profit sector in Ukraine
• Experience in working with Ukrainian NGOs
• Advanced competencies in using accounting software and MS Excel, proficiency in MS Office 365
• Impeccable finance ethics with a strong donor compliance attitude and distinct ability to manage confidential data
• Excellent analytical and numerical skills
• Proven track record in managing public funds and donations, e.g. from international donors
• Fluency in Ukrainian and English both written and verbal; German is an asset
• Excellent communication and problem-solving skills
• Ability to work under pressure and independently
• Readiness for regular field trips
  

Our offer:

• Contract length until December 2025 with possibility of prolongation, after 6 months’ probation period
• Competitive salary (please include your salary expectations in your application)
• Onboarding programme will be partially located at our head office in Vienna, Austria – if possible
• Flexible working hours that fit your lifestyle
• Possibility to work remotely
• Work for a value driven European NGO
  

We look forward receiving your application (cover letter and CV) including salary expectations and starting date in one PDF document to Iryna Solontsova ([email protected]) by 10th November 2024.