Background

The National Democratic Institute (NDI) is a non-profit, non-governmental organization that works to strengthen democratic institutions around the world by engaging civil society and promoting openness and accountability in government. NDI has been supporting local democratization efforts in Ukraine since 1992. For more information about NDI, please visit: www.ndi.org 

General overview of the position

The National Democratic Institute (NDI) seeks a (Senior) Program Assistant (S/PA) or Program Officer (PO), based in Kyiv, Ukraine. The successful candidate will be responsible for providing analytical, programmatic, and administrative support to NDI’s work under the supervision of the Resident Senior Program Manager, and ultimately the Resident Country Director. 

The candidate should be a citizen of Ukraine or have a permanent residence and work permit. Fluency in English is required.

Primary Responsibilities

Programmatic:

• Under the guidance, perform day-to-day tasks related to NDI’s research projects.
• Contribute to the design of survey instruments and questionnaires.
• Manage data scripts in various software environments for multiple research projects.
• Contribute to the process of data analysis and visualization of NDI’s research projects.
• Contribute to weekly, monthly and quarterly reports on the relevant research activities.
• Undertake other duties as assigned by the supervisor.

Administrative:

• Perform general administrative duties such as data entry, scheduling appointments, making travel arrangements, preparing correspondence, and maintaining records.
• Provide oral and written translation services for program activities and documentation as needed.
• Coordinate logistics for conferences, training programs, meetings, workshops, and other events, including travel arrangements, accommodation, and meals.
• Communicate with vendors, prepare necessary documents (agreements, invoices, etc.), and reconcile expenditures following organizational financial policies.
• Assist in preparing and conducting the conferences, training programs sessions, and meetings by preparing necessary documents  (security checklists, informed consent and risk, follow-up, and other forms).
• Assist with online and offline events ( including but not limited to Zoom support, vendors and participants communication, necessary materials sharing, registering actions, and taking photos). 
• Maintain records of documents with vendors and partners in coordination with the administrative team.
• Assist in organizing and facilitating team meetings and events, including recording minutes/notes.
• Coordinate mail deliveries of program-related documents and develop draft budget projections.

Required Skills and Experience

• Bachelor’s degree or equivalent;
• At least one (1) year for (Senior) Program Assistant and minimum three (3) for Program Officer of experience in the research field working on public opinion research projects.
• Demonstrated experience with best practices for conducting quantitative and qualitative research.
• Experience with data analysis/statistical software such as SPSS, R or STATA;
• Analytical skills for interpreting complex political environments, as well as identifying and responding to program opportunities. Creativity and flexibility are a must.
• Strong oral and written communication skills in English and Ukrainian are required; and
• Familiarity with Google platform, virtual meeting and webinar technology, and Microsoft Office applications is required.

Desired Qualifications:

• Demonstrated experience working in a cross-cultural environment; an ability to work in a challenging environment is strongly preferred.
• Experience designing and implementing evidence-based programming will be an advantage.
• Experience in applying innovative research methods and experimental design;
• Knowledge of social media monitoring, data analysis, and visualization techniques.

Remuneration Package

NDI Ukraine’s salaries are subject to applicable employment taxes established by the government legislation. Gross salary reflects a 40-hour per week work schedule. Healthcare insurance coverage is available from the first day of employment. The full benefits of local staff members of the NDI-Ukraine office after the probation period include 20 days of paid vacation leave per year, paid sick leaves, and officially observed Ukrainian holidays.

Deadline: The deadline for the submission of the required documents is by close of business on September 08, 2024. Only selected candidates will be invited for a written test and a subsequent interview.

Interested applicants should submit CVs and motivation letters by filling in the online application form: https://forms.gle/gGT5upG9NAD6AncW8.

The NDI Ukraine is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all national, religious, ethnic, and social backgrounds to apply to become a part of the organization.

The NDI Ukraine is committed to fostering a diverse and inclusive workplace, and encourages all applicants, regardless of their abilities, to apply to become a part of the organization.

NDI Ukraine has the authority to re-promote the vacancy, terminate the recruitment process, provide an appointment at a lower grade, or offer an appointment with a revised job description or for a different duration.