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Finance Officer (Kyiv)

Position Title:

Finance Officer

Reports To:    

Sr. Finance and Budget Manager

Position Location:

Kyiv, Ukraine

ABOUT IREX          

IREX is an independent nonprofit organization dedicated to building a more just, prosperous, and inclusive world by empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information


His/her services will be solicited on a full-time basis to ensure the smooth finance operations of IREX office in Kyiv and provide support to Sr. Finance and Budget Manager, Director of Operations and Finance, Country Management, Programs.



  • Provide support to Sr. Finance and Budget Manager with field expense reporting in QuickBooks (QB)
  • Review program invoices, contracts with vendors, local staff travel expense reports, and other payments
  • Work with assigned teams to help identify appropriate financial and accounting coding for donor funds, invoices and expenses, and grants.
  • Provide supporting documentation for donor reporting as needed 
  • Provide support to Sr. Finance and Budget Manager in managing SAP Concur (Ukraine): review Vendors, Purchase Orders (Procurement Action Memos) and Invoices, consult local program teams on Procurement, making sure that all documentation is in line with IREX Policies and Procedures
  • Work closely with Senior Accountant and provide support in reconciliation bank statements in 1C, monitor of Accounts Payable and Accounts Receivables
  • Gather, file and organize originals of primary documentation (invoices and acts of acceptance, agreements, contracts)
  • Verify payments supporting documentation according to local and donor regulations (approvals, invoices, memos, etc.)
  • Input bank payments into Internet-Client bank program for further processing (monitor availability of funds in local currency; make sure currency exchanges are accurate in order to minimize currency gain/loss)
  • Other duties as assigned 


  • Prepare forecast of expenditures for donors as required
  • Develop reports to assist in reviewing, monitoring, and analyzing budget data
  • Prepare monthly budget-to-actual reports, identify and analyze significant variances, review results and variances with project team
  • Assist Sr. Finance and Budget Manager with preparation of award extensions/budget revisions (CEs, NCEs, Funds Relocation Requests, etc.) for programs/projects in consultation with the Country Director/Director of Programs, Director of Operations & Finance
  • Support New Business Development Unit (NBDU) in HQ in Washington, D.C. during busy phases and when Budget Specialist is out of the office by preparing budgets for new project proposals
  • Other duties as assigned 


  • University degree in Finance / Accounting / Audit
  • At least 3 years of nonprofit finance experience in a relevant position
  • A strong work ethic and attention to details
  • Excellent knowledge in Microsoft Office
  • Efficiency with QuickBooks software and 1C accounting program
  • Experience in developing Budgets according to USG requirements, EU donor requirements
  • Experience working for non-profit sector, good knowledge of local accounting and tax legislation
  • Very good attention to detail, with an ability to spot numerical errors
  • Self-organizational skills, ability to work with large volume of transaction/documents
  • Ability to work independently and follow strict deadlines
  • Must have strong intercultural and communications skills
  • Leadership ability
  • Upper intermediate level of written and spoken English language is a must
  • Must be able to multi-task and maintain a calm, friendly demeanor under stressful situations. 

To Apply:

Please send your Resume as an attachment in an email with ‘Finance Officer’ in the subject line to No telephone inquiries will be accepted.

Application Deadline:  September 09, 2021. Applications will be reviewed on a rolling basis. Only applicants selected for interviews will be contacted.


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