Фонд архітектури реформ в Україні шукає Junior Accountant / Administrative Officer. Дедлайн - 21 травня 2020 року.

“Ukraine Reforms Architecture Foundation (URA Foundation)” (URAF) announces a selection of a Junior Accountant / Administrative Officer

Terms of Reference

POSITION: Junior Accountant / Administrative officer for URAF 

 ToR Date of Issuance: 15.05.2020

 Due Date for Applications: 22.05.2020

Objective 

Ukraine Reforms Architecture Foundation (URA Foundation) is a non-governmental organization set up by EBRD that provide operational support to URA project. 

Duration of assignment

Duration of assignment is until 30.04.2021 with a possibility to continue the assignment subject to availability of funding. The Consultant shall deliver services in Ukraine and for no less than working 20 days per calendar month.

Main Duties and Responsibilities

• Ensure administrative support to the office and RDO/RST teams (drawing up and maintaining a budget of administrative costs, control of all office equipment, ordering and replacement of cartridges, control of updates and operation of all PCs, preparation of administrative reports);
• Maintain procedures and records (including all originals of contracts, invoices, proof of payment and supporting documents); 
• Work with primary accounting documents (input data to accounting software);
• Maintain procurement in accordance with policies and procedures;
• Reservation of air, train tickets, hotels and other services for business trips of consultants in Ukraine and abroad;
• Translation of written documentation (English / Ukrainian);
• Preparation of relevant orders, instructions for the URAF;
• Search for necessary information;
• Work with delivery services, printing orders, and other contractors;
• Keeping a calendar of meetings;
• Preparation and organization of meetings;
• Keeping minutes of meetings;
• Reception of visitors and guests of the office;
• Receiving and distributing incoming / outgoing calls;
• Work with incoming / outgoing correspondence.
• Assist URAF as applicable

Expected deliverables 

• Comments on the manual for accounting and storage of primary documents (including all original contracts, invoices, payment confirmations and other supporting documents) provided
• Developed proposals for procurement procedures and acceptance of orders for office and team administration
• Regular collection of team needs and provision of administrative support to teams
• Regular collection and accounting of supporting documents
• Minutes of meetings, relevant arrangements and confirmations
• Regular reports to a supervisor

Qualifications, Skills and Experience

• Relevant higher education 
• Experience as a Junior accountant / administrative positions no less than 1 year
• Knowledge of accounting basics
• Proficiency in written and oral Ukrainian and English (upper intermediate and above).
• PC experienced user, ability to work with office equipment
• Knowledge of business etiquette
• Constructiveness, ability to communicate effectively at all levels with different types of stakeholders
• Responsibility, punctuality, basic planning skills, ability to work under tight time constraints

Funding source 

The funding source of this assignment is the EBRD-Ukraine Stabilisation and Sustainable Growth Multi-Donor Account (MDA). Contributors to the MDA are Denmark, Finland, France, Germany, Italy, Japan, the Netherlands, Norway, Poland, Sweden, Switzerland, the United Kingdom, the United States and the European Union, the largest donor. 

Selection and contracting will be conducted according to MDA procedures. Please submit CVs in English by May 21, 2020 to the following address: [email protected]with a subject line “Junior accountant”. Short-listed candidates will be invited to an interview.