Chemonics seeks qualified specialists for the USAID Ukraine Democratic Governance East (DG East) Activity. The five-year USAID Democratic Governance East Activity (DG East) aims to strengthen the connection and trust between citizens and their government in eastern Ukraine by promoting an inclusive civic identity, common civic value and a unified Ukraine by addressing the divisive impacts of Russia’s aggression, cases of far-right Ukrainian nationalism, and the consequences of ongoing armed conflict through increased citizen participation, improved service delivery and more responsive governance. DG East’s purpose is to “strengthen the connection and trust between citizens and their government in eastern Ukraine” and methodology is to (1) develop greater acceptance of a shared civic culture based on common values and understandings, and (2) increase participation to improve Ukraine’s governance and reform processes and help to resolve community problems. DG East will provide opportunities for citizens to engage with their government, provide government with resources to support their citizens, and create opportunities for citizens of Ukraine to create hope in their future and positive changes in their daily lives. The position will be based in Kramatorsk. 

Responsibilities for this position include:

·       Provide technical and logistical support and assistance to the Regional Office during the implementation of DG East activities.

·       Respond in a timely manner to procurement requests for equipment, supplies and services for office operations and for technical activities, such as DDGS and in-kind grant activities;

·       In coordination with the Activity Implementation Unit manage and oversee procurement for technical activities, as well as assist in developing or verifying activity budgets, in accordance with Chemonics procurement policies and USAID FAR and AIDAR regulations;

·       Review received Procurement Action Requests (PARs) for office operations and technical activities and make procurement schedule;

·       Draft and announce RFQ/RFPs for procurement of goods and services;

·       Maintain PAR procurement tracker.

·       Communicate with local and regional vendors and service providers to obtain quotations and/or initiate procurements of requested commodities and services;

·       Prepare documents for operational and DDGS and in-kind grant procurements, including bid evaluation reports, selection and justification memos, notifications to the selected or rejected vendors, purchase orders, contracts etc.;

·       Check references and visual compliance searches;

·       Track and monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance to terms and conditions.

·       Coordinate with grant and subcontracts team on in-kind grants and DDGS procurement activities.

·       Upon receipt of goods and services, draft Inspection Forms for signing and filing.

·       Submit procurement packages with invoices to Finance team for processing payment;

·       Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance with terms and conditions, monitor vendor performance and track deadline of provision of goods and services;

·       Maintain the overall integrity of the procurement filing system, label and maintain complete electronic and hard copies of files, scan and upload procurement files on Shared Drive, ensure that appropriate documentation is included in each procurement file;

·       Assist with the project’s commodity management tracking system and provide accurate information to management;

·       Provide procurement status reports and inventory summaries as requested by project staff;

·       Travel as required to inspect, confirm delivery, and facilitate disposition of equipment at grantee sites;

·       While the vast majority of work under this position will be in support of the project activities managed by the Kramatorsk office, there may be times when procurement assistance is needed by other project offices.

 Qualifications:

·       Undergraduate degree or equivalent

·       At least 2 years of working experience in relevant field.

·       Strong management and administrative skills, preferably with respect to managing and backstopping procurements under grants, purchase orders, and grants.

·       Strong understanding of USAID procurement regulations, particularly FAR and AIDAR.

·       Ability to coordinate with external partners and monitor counterparts and subcontractors or grantees.

·       Ability to work in a multinational, multicultural environment.

·       Excellent interpersonal, communications, and organizational skills, and time management.

·       Computer literacy: MS windows applications (word processing, Excel, etc.).

·       Fluent Ukrainian and Russian language, and proficient English language.

APPLICATION INSTRUCTIONS:

Interested and qualified candidates should send their CV to [email protected] with PROCUREMENT MANAGER - Kramatorsk listed in the subject line by September 20, 2019. No telephone inquiries, please. Candidates will be considered on a rolling basis, and only finalists will be contacted.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.