Background Information on the Project:

Conflict on Donbas has exerted a strong impact on the social, economic, political and societal fabric of the Donetsk and Luhansk oblasts, leading to harsh vulnerabilities of different groups affected by the military activities, as well as lack of basic services to the population (see the latest Situation report attached as an Annex I). The deterioration of basic functions of the local and central government led to deterioration of the quality of life and insecurity, and caused large-scale migration from the region (880 thousand as of end October 2014). It is estimated that the population which requires some kind of support related to early recovery includes the whole population of the affected areas, meaning over 5 million residents of Donetsk and Luhansk oblasts where military activities are or were conducted.

The main goal of the Early Recovery Support in Crisis – Affected Communities of Ukraine  Programme is to overcome the consequences of the military conflict, mitigate further conflict risks and address grievances by providing a foundation for a rapid transition to sustainable recovery of the affected regions. The strategy includes establishment of a monitoring system, which will help to estimate the scale and depth of the crisis, and form a basis for targeted assistance; strengthening of local authorities’ capacities to facilitate early recovery activities and focus on resumption of key livelihoods, service delivery and community cohesion. The proposed project is part of the overall Early Recovery Support in Crisis – Affected Communities of Ukraine Programme, supported jointly by SDC and SIDA. It will be focused on the establishment of the monitoring system, restoration of major governance functions and reconciliation.

Specific objectives:

• To enable development of local governance structures, in cooperation with the central authorities, which will address the immediate reconstruction and social cohesion needs in the communities. Such governance structures will function in partnership with community leaders, civil society (including women’s groups), and other local entities, and ensure that these structures are responsive to citizens’ needs;

• To support an emergence of reconciliation and peace-building policy through the efforts of the government, civil society, private sector to uphold values of inclusive citizenry through ad hoc communication strategy and to develop formal and informal dialogue and conflict resolution mechanisms to address dividing  issues, and combat hate speech and other forms of political and cultural intolerance;

• Promote building trust within local communities, between the communities and the representatives of central agencies and security structures deployed in their areas, and between communities and local governance structures.

II. Duties and Responsibilities

Under the direct supervision of the Project Manager, the Project Assistant will be responsible for administrative and logistics issues. Specifically, s/he will perform the following key tasks:

• Perform administrative support functions to facilitate the implementation of the project activities, including personnel matters, attendance records, facilitating missions, office maintenance, reception/registry;
• Support smooth operational running of the project by following established operational rules and procedures, including preparation of the supporting documentation for contracts and payments;
• Provide support in the preparation of the project annual and detailed implementation work plans and reports in quality and timely manner based on the requirements of the UNDP and project donors;
• Support recruitment and personnel management; Assure timely and accurate preparation and submission of the documents for selection processes and contract extensions.  Provide support with advertisements of vacancies in mass media;
• Provide logistic support in data collection, analysis and maintenance of projects related database and files; Keep accurate electronic and paper filing, information and records systems;
• Contribute to preparation, participate and follow up on project activities preparation (meetings, round tables, conferences, other public activities);
• Provide logistical support, including travel arrangements, accommodation, visas, tickets, etc. to the project staff;
• Provide full support to project monitoring, evaluation and audit missions, as well as missions of experts;
• Keep updated project inventory and assure that UNDP regulations on the equipment use, storage and proper maintenance are adhered. Assure that the project equipment transfer/disposal is being done in accordance with UNDP rules;
• Maintain the database of all stakeholders and partners;
• Maintain contacts with relevant partners on a variety of the project related issues;
• Liaise with UNDP Operations on a variety of the operations related issues: procurement, financial management and human resources;
• Provide assistance with project documents translation and interpretation as needed;
• Maintain stationery and office supplies, purchase office equipment when needed;
• Handle project telephone enquiries and correspondence;
• Provide support to various project activities at the national and sub-national levels;
• Provide support to communication activities and events of the project;
• Perform other duties as assigned by the project and/or UNDP management.

Measurable outputs of the work assignment:

• Full and appropriate use of UNDP Project Operational Policies and Procedures and UNDP Standard Operating Procedures during implementation of the Project.

Performance Indicators for evaluation of results:

• Project implementation plan is fully and timely implemented.
• Relevant outputs of the project annual work plan are fully and timely implemented.

Competencies expected of the individual:

• Good interpersonal communication skills,
• High sense of responsibility to ensure that operational objectives, policies and requirements are met;
• Quality of work and timeliness of outputs;
• Accuracy and client orientation;
• Planning and time management skills;
• Ability to work effectively as part of a team,
• Familiarity with UN/UNDP procedures would be an asset;
• Excellent usage of computers and office software packages;
• Proven writing and communication skills.

Minimum qualifications and experience:

• University Degree in Business Administration, Management, Economics, Finance, Linguistics or other relevant field;
• At least 4 years of practical experience of working in the field of administration and logistics or other relevant fields;
• Experience of working in international organizations/projects will be considered as an advantage;
• Fluency in English, Ukrainian/Russian is required.

This is a locally recruited position and no expatriation benefits will apply.

If you wish to apply for this or other positions with UNDP please visit UNDP website, section jobs and apply online. More information and application details: http://jobs.undp.org/cj_view_job.cfm?cur_job_id=63344

DEADLINE FOR APPLICATIONS IS 17 FEBRUARY 2016 

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy. Qualified women are strongly encouraged to apply.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. 

Location: Kramatorsk, Ukraine

Application Deadline: 17-Feb-2016

Type of Contract: Service Contract

Post Level: SB-3

Duration of Contract: 12 months with possible extension