Objective:

Under the supervision of the Operations Manager will be responsible for the accounts maintenance, budget control, finance and HR functions.

Major Duties and Responsibilities:

• Maintaining the filing system and accounting records for classification and recording of financial transactions and for the reconciliation of accounts as well as preparation of recurring of special reports generated from the ERP system;
• Maintaining cash books, including control of disbursements and reconciliation of accounting data recorded in the system to ensure accurate monthly submissions of transactions processed by the office as required by New York HQ;
• Preparing financial data for budget estimates and financial planning;
• Assisting Programme Officers and the Operations Manager in the preparation of budget estimates and financial planning, office budgets applicable to staff and servicing costs, maintaining necessary budgetary control records. Initiating correspondence to verify data, answers and queries and obtained additional information on accounts and financial transactions;
• Preparing recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons;
• Ensuring proper communications with local banks and Tax Agency;
• Performing personnel work including interpretation and processing of entitlements, issuance of contracts, maintenance of various personnel records and files, assisting in the recruitment of General Service staff for non-specialized work;
• Following up on all local staff contractual status and ensuring appropriate and timely actions for renewals of contracts, promotions, within-grade increments, performance evaluations;
• Advising and assisting staff members, experts and consultants, vendors and other claimants on all respects of allowances, salary advances, travel claims, payments and other financial matters and calculating payments due for claims and services;
• Assisting the staff members on issuing diplomatic cards, visas and tickets. Making arrangements for delegations and visitors of UNICEF Ukraine.

Requirements:

• University degree in Economics/Business Administration/Finance;
• Three years of progressively responsible clerical and/or finance/administrative work experience. Experience with international organisations desirable;
• Fluency in English, Ukrainian and Russian is required;
• Good judgement, initiative, high sense of responsibility, organization and analytical skills • Ability to communicate clearly and conduct training;
• Improved knowledge of computer management and applications;
• Ability to work in an international and multicultural environment;
• Good negotiating skills.

The deadline for submission of applications is 19 November 2010. Only short-listed candidates will be contacted.

Applicants that fulfil the above requirements are requested to complete the United Nations Personal History Form (P. 11) which is available at www.unicef.org/employ and submit it together with a resume/CV and a cover letter describing your professional interests in working for UNICEF.

Applications should be sent to: UNICEF Office, 1, Klovskiy Uzviz, Kyiv, Ukraine Fax No. 380-44-230-2506 E-mail: [email protected] (Please indicate ‘Finance/HR Assistant’ in the subject of your application)