Данська Рада у справах біженців шукає Молодшого(у) організатора(ку) з персоналу (HR & Admin Assistant) для динамічно зростаючого офісу у Слов'янську з періодичними відрядженнями у Сєвєродонецьк. Трудовий договор на період 6 місяців з 3 вересня 2018. Дедлайн - 23 серпня 2018 р.

 

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified HR/Administrative Assistant. 

 

ABOUT JOB

 

DRC is an international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. As a humanitarian organization working in some of the most challenging operational environments in the world it is of uttermost importance for DRC to work in compliance with the DRC Accountability and Quality Management system in the areas of Administration, Human Resources, Finances and Procurement/Logistics. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organization towards our beneficiaries. 

 

 

Position’s Overall Objectives

 

 

HR and Administrative Assistant provides support for the day-to-day functioning of the DRC-DDG suboffice and the implementation of DRC-DDG programmes in the area of responsibility. The HR and Administrative Assistant directly reports to the Administration and Finance Officer based in Slov’yansk and works under overall supervision of Head of Office.  

 

 

Your main duties and responsibilities will be:  

HR management

• In coordination with HR Manager and Finance Officer, ensure recruitment for Slovyansk and Severodonetsk office, including helping with preparation of ToRs, making Recruitment Forms, making short-listing for the candidates to be interviewed, arrange and coordinate job interviews, prepare candidates analysis forms, send out refusal letters to non-selected candidates, collect references in a written form for the best candidates, submits information to HR Manager to issue the job offer;
• In cooperation with Finance Officer, ensure proper filing system for HR documents;
• With the Head of Office, prepare and provide induction sessions for new hires in the first week of work and coordinate training for new staff during their first month;
• Collect and Prepare packages of employment documents and send them to HR Manager in Kyiv to be submitted to GDIP for official employment; as well as collects document for civil agreements for short term contracts;
• Ensure employment contracts extended regularly upon request and all related documentation is prepared signed and sent to HR Unit in Kyiv;
• Under close supervision of Administrative/Finance Officer and HR Manager assist in maintenance and sending of the personnel files, ensure they are complete, correct and have the relevant documents;
• Ensure tracking timesheets and leaves, keeping updated the benefits accrual records in coordination with relevant line managers and under supervision of Administrative/Finance Officer;
• Submit the original and scanned timesheets and time tracking records on a monthly basis to HR Manager;
• Maintain the staff contract database for Slovyansk and Severodonetsk;
• Coordinate Annual Performance Review, including collecting of self-evaluations and Managers’ evaluation signed; ensure all staff understand the procedure and know how to follow it;
• Understand, and ensure the observance of the DRC Code of Conduct;
• In cooperation with Finance Officer provides the monthly Staff mapping check and Staff allocation update;
• In cooperation with Finance Officer involved in Staff forecasting and update;
• Control the end of contract reliable documents to be prepared in time;
• Ensure temporary residence registration for expatriate staff coming for more than 3 months to Slovyansk and Severodonetsk; ensure residence registration on the Temporary Residence Permits and it’s update when needed;
• Updates the staff Contact list with telephones and e-mails for new employees;

• University degree in the related field or equivalent - Labor Economy, HR-Management, Personnel Management
• Good command of English (speaking/reading/writing)
• Familiar with Ukrainian Labor Law Code and other relevant Labor laws and regulations, leave calculation, recruitment process
• Excellent Microsoft Office skills
• Speech, couch and communication skills in English, Ukrainian and Russian
• Advanced organizational skills
• Accuracy in paper work
• Competence to keep negotiations
• Previous experience in HR and administration is preferable
• Finance literacy would be an advantage
• Fast/confident typing would be an advantage